UC Clermont

UC Clermont Academic Policies

The purpose of the "Academic Fresh Start" policy is to provide a student who performed poorly upon his or her initial enrollment at University of Cincinnati the opportunity for a fresh UC cumulative grade point average. Read more about Academic Fresh Start.

Information about FERPA and Privacy

The Family Educational Rights and Privacy Act of 1974 (34 C.F.R. Part 99 - commonly known as FERPA), is the federal law that governs the release of and access to student education records. FERPA affords students certain rights with respect to their education records. Student can learn how to set up delegated access on the One Stop Student Services website.

Grade Replacements allow you to boost your cumulative grade point average (GPA) by repeating coursework and calculating only the grade from your repeated attempt into your GPA.

The majority of Grade Replacements are processed within Catalyst. Follow the instructions below to make a request.

Accessing the Form

  1. Login to Catalyst
  2. Click the My Academics tile
  3. Open the Grades/Transcript/Enroll Cert menu
  4. Select Undergrad Grade Replacement

Submitting a Request

  1. Review the information presented on the Undergrad Grade Replacement page. If you agree to what is written, press Continue to proceed.
  2. The next page displays your Grade Replacement History. Press Continue to create a new Grade Replacement Pairing.
  3. Select both your original class and repeated class to create a Grade Replacement pairing. Press Confirm Selections to continue.
  4. Your selected class pairing will display. Press Continue if this pairing is correct. Otherwise, press Go Back to Selection to make edits.
  5. To officially request the Grade Replacement, press Submit Grade Replacement.
  6. A message will immediately display to let you know the status of your request. A message of, "Your GPA has been recalculated to reflect your successful Grade Replacement," indicates that your request was successful.

Full information on Grade Replacements can be found on the Office of the Registrar's website.

Academic Good Standing
Good standing indicates that the student is meeting the minimum academic standard for retention by the University. A student is in academic good standing as long as the student's UGPA is 2.0 or greater. Once a student has attempted thirty (30) or more semester hours, all University academic rules apply.* To meet graduation requirements, the student must have a minimum UGPA of 2.0.

Note: Several UC Colleges also have additional academic requirements to remain in good standing within that college and to remain eligible to pursue programs within that college. Students are advised to contact their college for those requirements.

Academic Alert
An Academic Alert email is sent to any student whose cumulative grade point average is less than 2.0, but who has not yet attempted at least thirty (30*) University of Cincinnati semester credit hours. An email is sent to serve as a reminder that continued below-average academic performance may result in Academic Probation, and possibly Academic Suspension in later terms. An Academic Alert is not the same as being placed on Academic Probation; it is simply a means to direct the student toward academic improvement.

Academic Probation
Academic Probation is intended to inform students making unsatisfactory progress of their need to alter study habits and seek additional academic advising. Early recognition will indicate to the student the possible jeopardy to academic goals and will allow an opportunity to demonstrate acceptable performance.

For a student to be placed on Academic Probation two things must occur. First, the student must have attempted at least 30 UC semester hours. Second, the student's UGPA has dropped below 2.0.* While on Academic Probation, the student must earn a term GPA of 2.0 or greater. Academic Probation will continue until the UGPA reaches 2.0 or greater. Once that condition is satisfied, the student will be returned to Academic Good Standing.

Academic Probation is not posted to the student's official UC transcript but it will be noted on the student's term grade report. A student may not graduate from the University of Cincinnati while on Academic Probation.

A student's class enrollments for the subsequent term are not affected by being placed on Academic Probation. Given this fact, Academic Probation is not an appealable academic standing. Faculty grade changes will affect Academic Probation.

Academic Suspension
Academic Suspension is posted to a student's official record if a student currently on Academic Probation fails to earn a term GPA of at least 2.0. This is reviewed at the end of each term.

The length of the Academic Suspension is three full semesters (i.e., one academic year).

A student serving Academic Suspension may not enroll in classes offered by any other academic unit at the University of Cincinnati during the suspension period. If a student has already registered for classes for the subsequent term prior to being placed on Academic Suspension, those classes will be administratively dropped (i.e., enrollment is cancelled).

Readmission after the mandatory suspension period is not automatic. Suspended students must petition for readmission after serving the suspension period. The suspended student must submit an application for readmission supported by a letter documenting the reasons for the previous academic difficulties, and a college-approved plan for achieving a UGPA of 2.0 or greater.

At the college's discretion, college approval may require the student to satisfy certain specified conditions. A student may not graduate from the University of Cincinnati while on Academic Suspension.

A student who is approved to return to UC after the mandatory suspension period will be placed on Academic Probation. The student will remain on probation until the UGPA has increased to 2.0 or greater. Once that condition is satisfied, the student will be returned to Academic Good Standing

Academic Dismissal
A student who is readmitted to the University following Academic Suspension will be reinstated on Academic Probation. While on Academic Probation, the student must earn a minimum term GPA of 2.0 to continue enrollment. A student on Academic Probation following Academic Suspension who fails to earn a minimum 2.0 term GPA will be academically dismissed from the University.

Should the student's UGPA ever drop below 2.0 after returning to Academic Good Standing, the student is subject to Academic Dismissal at the end of any academic term in which the UGPA drops below 2.0.

Academic Dismissal permanently denies all future registration privileges at the University. Dismissal is the most serious academic standing classification denoting a repeated failure to meet minimum university academic standards. Therefore, as a matter of general policy, students are not eligible for readmission to the University of Cincinnati following Academic Dismissal.

Academic Dismissal is recorded on a student's academic transcript. A student may not graduate from the University of Cincinnati upon being academically dismissed.

Students may withdraw from classes through web registration if the instructor permits web withdrawals (refer to the instructor’s class syllabus). Students and instructors both will receive e-mail notification of the withdrawal. Students are assigned a “W” grade at the time of the withdrawal, but instructors reserve the right to change the “W” to an “F” through the final grading process.

Full withdrawal procedures can be found on the Office of the Registrar's website.