UC Clermont

How to Register

Enrolling in your Clermont classes or changing your current Clermont schedule can be a confusing process. Below is information that will help walk you through the processes you need to get ready for your next semester. Learn how to add, drop, swap or edit your Clermont classes.

Clermont classes can be added by students via Catalyst. Note: After online registration has closed (as is indicated on the Dates and Deadlines Calendar), you will still register via Catalyst, but you will need permission from Clermont College to do so.

Follow the instructions below to add a class.

  1. Log into Catalyst.
  2. Select the My Academics tile.
  3. Open the Classes and Schedule menu.
  4. Select Search for Classes
    1. Choose the appropriate “term”.
    2. Choose the “subject” from the drop-down list.
    3. Type in the course number if you have it.
    4. Choose “Clermont” as the Offering College
    5. Click “Search”
  5. You will add classes to your Shopping Cart.
  6. Once all classes are added, you will then officially register for the courses.
  7. Make sure you make it all the way to the end and receive the green check mark that says you are registered.
  8. Verify that the class was added by checking your schedule.

If you are receiving an error, follow the Class Permissions Procedures to be granted permission for the following issues:

  • Class is full
  • Requisites have not been met
  • Department Consent Required
  • Instructor Consent Required
  • Class is scheduled in a session where permission is now required

Once you have been given permission to enroll, it is your responsibility to register via Catalyst.

Dropping and Withdrawing From Classes 

The drop action in Catalyst is used for both drops and withdrawals.

Dropped classes do not show up on your academic record, and you are not charged for a dropped class.

  • Speak to your academic advisor for academic implications in dropping a course.
  • Speak to One Stop if you are using financial aid money before you drop a class to discuss the financial impact.

Withdrawn classes will remain on your academic record, and the associated charges will remain on your bill.  

  • Speak to your academic advisor for academic implications in withdrawing from a course.
  • Speak to One Stop if you are using financial aid money before you withdraw from a course to discuss financial impact.

The 100% Refund/Drop Deadline and the No Refund/Withdrawal Period are found on the Dates and Deadlines CalendarsThe date that you utilize the drop action determines whether the action is counted as a drop or a withdrawal. (Note: International students will first need to be granted access to withdraw from the UC International Office if they are going below full–time enrollment.)

Follow the directions below to access the drop screen in Catalyst.

1.    Log into Catalyst.
2.    Select the My Academics tile.
3.    Open the Classes and Schedule drop–down menu.
4.    Select Add/Drop Classes.
5.    Click on the drop hyperlink at the top of the page.
6.    Make sure you make it all the way to the end and receive the green check mark that says you have dropped your class.
7.    Verify that your class was dropped or withdrawn by checking your schedule.

  • Dropped and withdrawn classes will both show as dropped. However, dropped classes will not have a recorded grade, and withdrawn classes will have a temporary withdrawal WT grade.

Once you have either registered for your classes via Catalyst or your Add/Drop Form has been processed, you will want to confirm that your registration is correct. Follow the below steps to double-check your registration.

  1. If you are not already there, login to Catalyst
  2. Click on the My Academics tile on your Student Homepage.
  3. Select the Classes and Schedule drop-down menu.
  4. Choose View My Schedule
  5. Pick the radio button to the left of the term you want to confirm, and select Continue

If the class is not showing in your Class Schedule, you are not enrolled.

Withdrawal requests after the last day to withdraw online as indicated in the Dates and Deadlines Calendars require an Add/Drop Form with instructor and student's home college approval. (The error message states, "You do not have access to perform this transaction at this time.") The form and student’s written statement will be considered in review of the request.

  • A student will need to discuss the requested withdrawal with the course instructor.
     
  • If the instructor grants permission for the withdrawal, the student and instructor will complete the Add/Drop form, including the student information at the top of the form and the “Drop/Withdraw Class” section at the bottom of the form.

  • The student will submit the completed form with a written statement to the Senior Assistant Dean for Academic Affairs (Ric Stackpole, richard.stackpole@uc.edu). The written statement will provide an explanation as to why the student is requesting a late withdrawal and why the student did not withdraw from the class by the stated deadline.

  • The final decision regarding late withdrawal requests resides with Academic Affairs.

After the withdrawal has been processed, instructors will receive an email with instructions to enter the withdrawal grade.

Students may be denied initial registration into a class due to course requirements or deadlines. Registration for such classes require an exception/permission to be processed. These permissions are processed by department/college/advising staff to allow students to register for classes via Catalyst.

The procedures below will work for the following permission requests:

  • Closed Class (class is full)
  • Requisites Not Met
  • Department Consent Required
  • Instructor Consent Required
  • Late Adds (error message reads "This class requires permission to enroll. This class is scheduled in a session where permission is now required to enroll.")
Each college has its own propcess for granting class permission.  Click to here for more information regarding the process for each individual college at the university.
 
Below is the process for adding a class by permission for Clermont College students:
 
  1. Student Contacts Instructor
    • Find the instructor listed on the Schedule of Classes.
    • Contact the instructor via information provided in the UC Directory.
    • If instructor is listed as "Staff", contact the college using the Contact Information provided below.

  2. If Permission is Granted
  3. Processing/Student Notification
    • Clermont College enters permission and emails student when complete
       
  4. Enroll in the Class
    • Student Enrolls in Class Online via Catalyst
  1. Log into Catalyst.
  2. Select the My Academics tile.
  3. Open the Academic Progress menu.
  4. Select My Graduation Plan.
    1. Click on the current academic year’s column (i.e., Fall Semester 2021-Summer Semester 2022)
    2. Click on the red “Register” button underneath the semester for which you want to register
  5. After clicking “Register” in My Graduation Plan, you will be taken to “Create My Schedule”.
  6. Once you choose a schedule, you will click “Send to Shopping Cart”, which will take you to Catalyst.
    1. You will adjust filters and generate schedules. Click here for video links..
  7. Once in Catalyst, click “Import Cart” to continue with registration.
  8. Follow all steps to register
  9. Make sure you make it all the way to the end and receive the green check mark that says you are registered.
  10. Verify that the class was added by checking your schedule.

If you are receiving an error, follow the Class Permissions Procedures to be granted permission for the following issues:

  • Class is full
  • Requisites have not been met
  • Department Consent Required
  • Instructor Consent Required